Area secretary

Provide area team administrative support.

Area secretaries are an invaluable part of our team. They provide administrative support to our area coordinators and teams, organising and minuting area meetings. They're also an important link in how we evidence the impact of Shannon Trust, prompting and following-up data and monthly reports from our prison volunteers.  

What you'll be doing

  • Arranging team meeting; booking venues, arranging refreshments, sending out and following-up invites, preparing and circulating papers.
  • Supporting with technology during video meetings.
  • Taking minutes and circulating them to your team and regional manager
  • Prompt and follow-up monthly data returns and reports from prison volunteers and Shannon Trust prison teams.
  • Maintaining contact details of volunteers, prison teams and other useful prison contacts in your area and communicating changes to your regional manager.
  • Supporting communications between your area coordinator and area team.
  • You may be requested to provide admin support at regional meetings organised by your regional manager. 
  • Taking part in planning meetings with your area coordinator and regional manager.
  • Keeping an overview of your team's progress and providing your area coordinator and regional manager with a summary of key issues.
  • Overseeing your team's contribution of good news stories.
  • Keeping up to date with Shannon Trust developments.

Who we're looking for

You don't need any formal qualifications to become an area secretary. We're looking for people who are:

  • Able to communicate with a wide range of people
  • Able to write clearly and concisely.
  • Able to take accurate minutes.
  • Willing to develop their admin skills in line with the needs of the role.
  • Able to use and regularly monitor Shannon Trust outlook emails, use Microsoft Teams, Excel and other computer packages as required.
  • Are able to work alone, manage their own time and prioritise.
  • Able to identify when to escalate issues/communications to their area coordinator or regional manager.             

Time commitment

Area secretaries typically give around 14 hours a month to volunteering with us which is spread across a number of days. Much of the role can take place on any day of the week and in the evenings but you will need to be able to attend a daytime area meeting 4 times a year, attend our Induction training and come along to our yearly area secretaries meeting.    

Training, induction and support

You'll attend both of our Induction training sessions which will introduce you to Shannon Trust and how we work. You'll also have a separate introductory session with your area coordinators. We bring our area secretaries together once a year; it's chance to share what's working well, talk through new developments and recap on training. 

Expenses and Insurance

You'll be able to claim back all reasonable expenses and be covered by our public liability insurance. If you use your own vehicle for Shannon Trust related activity, you'll need to check that you have the correct insurance cover. 

Current vacancies
  • East of England
  • East Midlands North
  • East Midlands South
  • North East
  • West Midlands North

Download and complete this application to apply for a role and return to

Next Training Date
Induction 1 – Vision & Values
South – 17th June 2021. North – 22nd June 2021
Induction 2 – Volunteering in prisons
South – 24th June 2021. North – 29th June 2021.
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Role description

Grab the details of this opportunity as a PDF file.