Area Secretary


Provide area team administrative support.

Area Secretaries are an invaluable part of our team. They provide administrative support to our Area Coordinators and teams, organising and minuting area meetings three times a year. They're also an important link in how we evidence the impact of the Reading Plan, prompting and following-up data and monthly reports from our Local Prison Representatives.  

What you'll be doing

  • Arranging team meeting; booking venues, arranging refreshments, sending out and following-up invites, preparing and circulating papers.
  • Taking minutes and circulating them to your team and Regional Manager
  • Prompt and follow-up monthly data returns and reports from Local Prison Representatives and prison Reading Plan Leads
  • Maintaining contact details of Local Prison Representatives, prison Reading Plan Leads and other useful prison contacts in your area and communicating changes to your Regional Manager.
  • Supporting communications between your Area Coordinator and area team.
  • Taking part in regional meetings organised by your Regional Manager. These tend to be annually when there is no national Shannon Trust conference planned.

You may also be invited to, or opt into: 

  • Taking part in planning meetings with your Area Coordinator and Regional Manager.
  • Taking minutes at an annual regional meeting (rotational basis)
  • Keeping an overview of your team’s progress and providing your Area Coordinator and Regional Manager with a summary of key issues.
  • Overseeing your team’s contributing good news stories. 

Who we're looking for

You don't need any formal qualifications to become an Area Secretary. We're looking for people who:

  • Have good administrative skills.
  • Are able to write clearly and concisely.
  • Are confident using email, the internet and MS Word (or similar package) and have access to a computer and the internet.
  • Are able to work alone, manage their own time and prioritise. 

Time commitment

Area Secretaries typically give around 14 hours a month to volunteering with us which is spread across a number of days. Much of the role can take place on any day of the week and in the evenings but you will need to be able to attend a daytime area meeting 4 times a year, attend our Induction Workshop and come along to our yearly Area Secretaries meeting.    

Training, induction and support

You'll attend a 1-day Induction workshop which will introduce you to Shannon Trust and how our Reading Plan works. You'll also have a separate introductory session with your Area Coordinators. We bring our Area Secretaries together once a year; it's chance to share what's working well, talk through new developments and recap on training. 

Expenses and Insurance

You'll be able to claim back all reasonable expenses and be covered by our public liability insurance. If you use your own vehicle for Shannon Trust related activity, you'll need to check that you have the correct insurance cover. 

Current vacancies
  • East Midlands (North)
  • East Midlands (South)
  • North West
  • Wales
  • West Midlands North
  • Yorkshire
Apply

Ready to start your application? Before you click on the 'apply now' button, please take a moment to check you're able to make the Induction - date below.

Next Training Date
Induction Workshop
10 December, 2019 - location to be confirmed.
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